SiteOne tap. On the books.
Plan your crew and plant for the fortnight. A worker taps the tag on the tool — custody and the AS/NZS 3760 test-and-tag register write themselves. Two taps, ten seconds, no app, no login.
Self-printed QR tags free forever.Four jobs, one register
The same tap that puts a tool on the books keeps your test-and-tag compliance current — and gives the schedule something to check itself against. Your crew and your gear, what's planned and what's actually happening, in one place.
Tool tracking
Who has it, which site, since when. A worker taps the tag on the tool and the custody ledger writes itself — no app, no login, no sign-out sheet for anyone to forget.
Test and tag software
Every tool's AS/NZS 3760 test date tracked, and flagged well before it lapses. One click produces an inspector-ready register with the full history per tool.
Tool management
The register itself: a photo so the right tag is on the right tool, what's meant to be in the box, and a repair queue the crew feed from the field when something's rooted.
Crew and plant scheduling
Plan the fortnight for your people and your machines. Double-bookings, test tags expiring mid-job, and gear that isn't where the plan says it is — all flagged before they cost you a morning.
Why do tools keep going missing when there's a sign-out sheet?
Because paper sheets, whiteboards and spreadsheets depend on someone maintaining them — and on a busy site, nobody does. Entries get skipped, the sheet stays in the ute, and three weeks in the register no longer matches reality. Tools drift, get quietly rebought, and expired test tags turn up on site — or in front of an inspector.
The phone-around
Hours lost each month ringing the crew to find out where the rotary hammer went. Nobody's sure. Somebody buys another one.
The dead spreadsheet
The tool register was accurate the day it was made. Every day since, it's drifted further from the truth — because keeping it true is someone's unpaid second job.
The audit scramble
An inspector asks for the test-and-tag register and the office spends two days reconstructing it from tags, memory and WhatsApp photos.
How does tap-to-track tool tracking work?
Every tool wears an NFC sticker or QR code. A worker taps or scans it with their own phone and a web page opens instantly — no app install, no login, no account. One big button: TAKE or RETURN. The whole exchange takes two taps and under ten seconds, and the live register updates for the office in real time.
Tap the tag
NFC tap or QR scan on the tool itself. An engraved short code on the tool works as a typed fallback — every tool is always reachable, on any phone.
Take, return or transfer
One big button. Taking a tool that's out with a mate? That's a transfer — one tap, and the custody chain stays unbroken. On return, one question: working fine, or has a problem?
The register writes itself
Who, what, when, which site — logged automatically. The same two taps that move the tool build the AS/NZS 3760 audit trail. No data entry. No second job.
There is nothing to train. If a worker can tap a phone on a card reader, they can use SiteWarden.
What does an inspector ask for in a test-and-tag audit?
An inspector typically asks for your electrical equipment register: which tools you have, when each was last tested, by whom, the result, and when the next test is due under AS/NZS 3760. SiteWarden produces exactly that in one click — an inspector-ready PDF or CSV with company header, full tool register, test history and custody ledger.
Overdue tags can't sneak out
When a tool's test tag lapses, the tool's own tap page shows a red "Do not use" banner — the warning appears on the tool, before it leaves the depot, not in a report nobody opens.
Intervals tracked per environment
AS/NZS 3760:2022 sets retest intervals by environment — typically every 3 months on construction and demolition sites, around 6 months in workshops, around 12 months in offices. SiteWarden tracks the interval per tool and flags what's coming due.
tested · due 12 Sep due in 14 days overdue — do not use
Straight talk: no AS/NZS 3760 compliance software makes you compliant by itself. Testing must still be done by a competent person. SiteWarden's job is to keep the register true and audit-ready without anyone maintaining it — so the paperwork is never the thing that fails.
How do I see who has my tools right now?
The office dashboard shows every tool's current holder, site and how long it's been out — live, not as of last stocktake. Tools out more than 7 days turn amber; more than 14 days, red. Returns feed a repair queue automatically: any tool returned as "has a problem" lands in the queue with the reporter's note attached.
Custody, live
Who has it, which site, since when. out 9 days means a quiet reminder — not an interrogation.
Repair queue
"Has a problem" on return sends the tool to the repair queue before it fails on the next job. No tool goes back out broken and unnoticed.
Transfers on the books
Grabbing a mate's tool is normal site behaviour. SiteWarden records it as a transfer instead of pretending it doesn't happen — so the register matches reality.
How do I plan who's on which job next week?
One screen, a fortnight wide. Your crew down one side, your plant and vehicles under them, every day across the top. Tap a day and pick the job, or drag someone from one day to another. Every change saves the moment you make it — there's no publish step and no save button to forget before you shut the laptop.
People and machines together
A job needs both. Planning your crew in one place and your gear in another is exactly how they end up in two different places on Tuesday morning.
Clashes before they bite
Same bloke booked to two sites. A test tag expiring mid-job. Someone marked away. SiteWarden flags all of it — and still lets you do it, because a schedule you can't overrule just gets overruled on the whiteboard instead.
It tells you when the plan is wrong
You've got the excavator at Site B tomorrow, but the tap ledger still has it at Site A with Dave. Because the tags record what actually happened, the schedule can check itself. not where the plan says
How does my crew know where they're going tomorrow?
Each worker gets their own link. Text it to them once and they save it to their home screen. It opens on today and the next seven days: the site they're on, the gear going there, and who else is on it. No app to install, no account, no password to reset — the same bargain as the tags.
No app, no account
Nothing to download, nothing to log into. A bloke who's changed phones twice this year still just opens a link.
Names, never numbers
They can see who else is on their site that day. They can't see anyone's phone number or email — those never appear on a page without a login.
Changes reach them straight away
Move someone on Monday afternoon and their page says so on Monday afternoon. If they're down for two sites the same day, it tells them that too, instead of quietly picking one.
Does tool tracking mean tracking my workers?
No GPS. No worker accounts. No surveillance. SiteWarden tracks tools, because knowing where the gear is helps the whole crew — watching people helps no one.
It records tool events only: who took or returned which tool, when, at which site — so the crew finds gear fast and nobody wastes an hour hunting a drill that's across town. Workers install nothing and sign up for nothing. That's a promise built into the product, not a settings toggle.
Tool tracking app vs spreadsheet vs SiteWarden — what's the difference?
Whiteboards and spreadsheets are free but die within weeks because they need maintaining. Typical asset-tracking apps keep accurate records but demand app installs, worker accounts and onboarding — and commonly run US$500–1,200 per year before add-ons. SiteWarden keeps the record accurate with zero worker friction: tap a tag, done.
| Whiteboard / spreadsheet | Typical asset-tracking apps | SiteWarden | |
|---|---|---|---|
| Worker needs an app install | No | Yes — per-user apps and accounts | Never — tap opens a web page |
| Worker needs a login | No | Yes | Never |
| Stays accurate without upkeep | No — someone must maintain it | Yes, if everyone uses the app | Yes — the movement is the record |
| Time to record a movement | Minutes, when it happens at all | Open app, log in, find asset, scan | Two taps, under 10 seconds |
| AS/NZS 3760 test-and-tag register | Separate spreadsheet | Sometimes, as an add-on | Built in, writes itself |
| Inspector-ready audit export | Manual assembly | Varies | One click, PDF or CSV |
| Training required | None | Onboarding per worker | None — if you can tap, you can use it |
| Typical cost | Free (until tools vanish) | Commonly US$500–1,200+/year | From A$49.90/month, GST incl. |
What tags do I need, and what do they cost?
Tags are a commodity, and SiteWarden isn't locked to special hardware. Self-printed QR codes are free forever on every plan, and standard 25mm NFC coin tags cost 20–50 cents each from Amazon — you write them from SiteWarden in seconds. Our free buying guide shows exactly what to order. Prefer not to DIY? We'll post you pre-programmed tags, ready to stick.
Free QR, forever
Print your own QR labels at no cost on any plan, for the life of your account. No per-tag fees, ever.
Bring your own NFC tags
Any standard 25mm NFC coin tag works — about 25 cents each in 50-packs. Our buying guide shows the exact spec, where to buy in Australia, and how to mount them so they survive site life.
Or done-for-you
Order pre-programmed tags from us — A$3 per tag, any quantity, flat shipping Australia-wide. Posted ready to stick, claimed with one code. And a damaged tag never strands a tool: QR scan and typed short code always work.
How much does SiteWarden cost?
Three plans, in Australian dollars, GST included: Starter at A$49.90/month for up to 50 tools, Trade at A$99.90/month for up to 200 tools, and Crew at A$149.90/month for unlimited tools and multi-site. Every plan is set up with you by our team — contact us to get started.
Starter
A$49.90/month GST incl.
- Up to 50 tools
- 1 admin
- Live custody register
- Test-and-tag records
- Free self-printed QR tags
Trade
A$99.90/month GST incl.
- Up to 200 tools
- Audit PDF export
- Compliance digest
- Repair queue
- Free self-printed QR tags
Crew
A$149.90/month GST incl.
- Unlimited tools
- Multi-site
- CSV export
- Everything in Trade
- Free self-printed QR tags
Every plan is set up with you — email support@sitewarden.com.au to get started. Tags not included — bring your own (from ~25¢ each, see the buying guide) or order pre-programmed tags from us at A$3 each.
Who is SiteWarden for — and who is it not for?
SiteWarden is built for Australian and New Zealand construction and trades businesses with roughly 5–50 workers and a serious power tool fleet — electrical, plumbing, carpentry, civil, fit-out, landscaping — that carry AS/NZS 3760 test-and-tag obligations. If that's you, it fits. If you're after any of the things on the right, it isn't the tool.
Built for
- AU/NZ construction & trades businesses, 5–50 workers
- Owners, ops managers and WHS/compliance leads
- Power tool fleets with test-and-tag obligations
- Crews that will never adopt "another app"
- Replacing whiteboards, spreadsheets and WhatsApp photos
Not what we do
- Not a GPS tracker or theft-recovery device
- Not worker surveillance — no person-tracking, ever
- Not consumables or materials inventory
- Not an electrical testing service — we record tests, we don't perform them
- Not enterprise asset management for 1,000+ asset fleets
Built on our own sites, for the AU/NZ reality
SiteWarden is built and operated in Australia by HRSG Group Pty Ltd, a construction business first and a software company second. It was designed and tested on our own crews and job sites, around the actual WHS reality of AS/NZS 3760 — not adapted from an overseas asset-management product.
More site management modules are on the way: Workers Management is coming next — crew profiles, site assignment and per-worker custody views, alongside the tools they carry. SiteWarden is a growing platform, not a single-purpose app.
Free test-and-tag & tool register guides and templates
No sign-up required. Grab a template, read a guide, or automate the whole thing with SiteWarden when you're ready.
What Is Test and Tag? A Complete AU/NZ Guide
What test and tag means, who has to do it, and what the WHS Regulations actually require.
AS/NZS 3760 Test and Tag Register Template (CSV)
A free, ready-to-use spreadsheet with the exact fields an inspector expects to see.
Test and Tag Intervals by Environment (AU/NZ)
How often tools need retesting on a construction site vs a factory vs an office.
Free Tool Register & Sign-Out Sheet Template (CSV)
Track who has every tool, on which site, without electrical test dates in the way.
Which NFC Tags to Buy for Tool Tracking (AU Guide)
The exact tag spec that works on power tools, what to avoid, and how to mount them so they survive site life.
Questions crews and offices actually ask
Do my workers need to download an app or create an account?
No. Workers never install anything and never create accounts. They tap an NFC tag or scan a QR code on the tool with their own phone, and a web page opens instantly with one big button: TAKE or RETURN. Two taps, under ten seconds. Only office admins have logins.
What if a worker's phone can't read NFC tags?
Every tool has three ways in: the NFC tag, a QR code, and a short code engraved on the tool that can be typed into the browser. If NFC doesn't work on a particular phone, the QR scan or typed code always does. No tool is ever unreachable.
Does SiteWarden track my workers' location?
No. SiteWarden has no GPS and no person-tracking of any kind. It records tool events only: who took or returned which tool, when, and at which site. Knowing who has a tool is there to help the crew find gear fast — not to watch people.
Does using SiteWarden make my business AS/NZS 3760 compliant?
No software makes you compliant on its own. Testing must still be done by a competent person with the right equipment. What SiteWarden does is keep the AS/NZS 3760 register accurate and audit-ready automatically — recording test dates, retest due dates and results, and flagging overdue tags before tools leave the depot.
How often do tools need to be tested and tagged in Australia?
AS/NZS 3760:2022 sets intervals by environment: typically every 3 months on construction and demolition sites, around 6 months in workshops and factories, and around 12 months in offices. Your own risk assessment can require more frequent testing, never less. SiteWarden tracks the interval per tool and warns before it lapses.
See our full guide: test-and-tag intervals by environment.
Who can test and tag electrical equipment?
Under AS/NZS 3760 a 'competent person' can test and tag — you don't have to be a licensed electrician. Competency is usually shown by completing a recognised test-and-tag course. SiteWarden records who performed each test in the register but does not perform testing or certify testers.
Background reading: what is test and tag?
How do I get started?
Email support@sitewarden.com.au and we set your account up with you — your tools, your sites, your tags. There is no self-serve sign-up: every customer starts with a conversation, so the register fits how your crew actually works.
How much does SiteWarden cost?
Starter is A$49.90/month for up to 50 tools, Trade is A$99.90/month for up to 200 tools with audit PDF export, and Crew is A$149.90/month for unlimited tools and multi-site. All prices are in AUD and include GST. Contact us to get set up.
Can I print my own QR codes instead of buying tags?
Yes — self-printed QR codes are free forever on every plan. For NFC, most companies buy standard 25mm NFC coin tags themselves (around 20–50 cents each from Amazon) and write them from SiteWarden in seconds; our free buying guide shows exactly what to order. Prefer not to DIY? We sell pre-programmed tags at A$3 per tag plus flat shipping, posted ready to stick.
Full guide: which NFC tags to buy for tool tracking.
Will the tags survive on metal tools and outdoor conditions?
Standard NFC tags don't read through metal, so tags mount on the plastic housing of the tool — glued with two-part epoxy they survive vibration, rain and site abuse. Every tagged tool also carries a typed short code and a QR backup, so even a damaged tag never strands a tool: it can still be taken and returned by typing the code.
What does the audit export look like?
One click produces an inspector-ready PDF or CSV: company header, full tool register, complete test-and-tag history per tool, and the custody ledger showing who held each tool and when. It's formatted to hand straight to a safety inspector.
What happens when a worker takes a tool someone else signed out?
That's allowed — it's how real sites work. Grabbing a tool that's out with someone else is recorded as a transfer with one tap, so the custody chain never breaks. The register always shows the current holder, not the last person who bothered to sign a sheet.
Can I import my existing tool list?
Yes — you can load your existing tool register during setup, and our free CSV templates match the import format. Most crews are tagged and live within a day of receiving their kit.
Free downloads: test-and-tag register template · tool register template.
Where is my data stored?
SiteWarden is operated from Australia by HRSG Group Pty Ltd. The application is hosted on infrastructure in Singapore (Railway, Southeast Asia region), which is disclosed under Australian Privacy Principle 8 in our privacy policy. You can export your data at any time.
SiteWarden is operated from Australia by HRSG Group Pty Ltd. The application is hosted on infrastructure in Singapore (Railway, Southeast Asia region), which is disclosed under Australian Privacy Principle 8 in our privacy policy. You can export your data at any time.
Put the register on the tools, not on somebody's to-do list.
Tag your first 25 tools this week. Tell us about your crew and your tools, and we set the register up with you.
Contact us to get set up Prefer to start on paper? Grab the free test-and-tag register template or tool register template.